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Your submissions to our website are greatly appreciated. There is a great deal of time involved in making the webpages to display your cemetery surveys, photographs, obituaries and other information. So, to make our job easier (and get your material online faster!) we ask that you follow these guildlines:
Cemetery Surveys
The best format for a cemetery survey is in a Microsoft EXCEL file (.xls file) or any spreadsheet/database file with columns named left to right:
LAST NAME FIRST MI BORN DIED COMMENTS Dates may be typed in the format of your choice but please be sure to include all four digits of the year. The standard genealogical form of dates is dd mmm yyyy ie; 30 Sep 2011
Very large cemeteries may need to be divided alphabetically or by section # so that the pages will load faster.
Obituaries should be typed and saved as a document (.doc) rich text (.rtf) or text (.txt) file, or typed directly into an e-mail.
At the top of the page please type the date of publication, the name of the newspaper that published it, the person's name. Please understand that obituaries published after 1922 are under copyright by the newspapers that published them. We must have permission from the newspaper before we can post more than 5 obituaries from one newspaper. It is your responsibility to get the permission and send a copy of it to the coordinator in charge of the county. If permission is not given then we can still publish the vital information in our indexes along with the name of the newspaper and the publication date. Information we need for the Obituary Index: Person's Name, Birth Date, Death Date, Publication Date, Name of Newspaper, City, State, Name of Funeral Home and/or Cemetery. Or you can send an obituary that you personally write.
We accept individual Bios of the written account of the series of events that make up a person's life. However we can not accept ged coms etc.
Putting those great gravestone pictures online are a very big task. We ask that you do the following: Whether you scan from prints or take digital pictures you MUST edit them to the size we use on the website. We cannot use them if they are very large, very small or contain alot of background. If you are unable to do this, please check with the county coordinator for further instructions.
1. Crop the picture so that the only thing you see is the individual gravestone. Crop out all that extra sky, grass etc.
2. Resize the picture so that the widest dimension is 450px. For instance if the picture is taller than it is wide, it would be 450px tall. If it is wider than it is tall, 450px wide. Your photo editor will adjust the other dimension accordingly.
3. Set the resolution at 72
4. Save the picture as a .jpg file and name it according to the name on the gravestone. Last name and initials. For instance, John Q. Smith's gravestone photograph file would be named: smithjq.jpg - all lowercase letters, no _ or other punctuation. If there are two names on the stone, as in husband and wife John E. and Mary K. Smith, the file would be named: smithjemk.jpg
If you are unable to resize the photos to meet our requirements, we can do it for you or instruct you on how to use a software program that will do a batch file to change the size. Check with the area coordinator as they may just want to you send the photos and they will resize them.
Please Do NOT copy photos from another website and send to us to put online. It takes time to code pages for these photos and if we have to take them off, we have wasted our time when we could be putting others online.
We can add individual photos to the website. i.e. Smith, John (but not all the family of John Smith) or if it is a double stone i.e. Smith, John & Mary - John & Mary both can be on the picture.
Again please Do NOT copy photos from another website and send to us to put online. It takes time to code pages for these photos and if we have to take them off, we have wasted our time when we could be putting others online.
Please remember that we will get your information on line as soon as we possibly can. We all have outside obligations and families. Thank you.
If you have questions or need help, please contact Donna
Please read this note from Tammie
| Jo Aguirre Obit Coordinator |
James Ellis Assistant |
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There are several counties available for adoption. They are listed in Dark Purple. You do not have to live in the county to adopt it. If you don't know how to code we can teach you! Please consider helping with this site. We need more and more help all the time.
If you would like to adopt a county check here first and then contact Donna.
Serious inquiries only, as it takes time to train!