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How To Submit Information

Your submissions to our website are greatly appreciated. There is a great deal of time involved in making the webpages to display your cemetery surveys, photographs, obituaries and other information. So, to make our job easier (and get your material online faster!) we ask that you follow these guildlines:

Cemetery Surveys

The best format for a cemetery survey is in a Microsoft EXCEL file (.xls file) with columns named left to right:

LAST NAME	FIRST MI	BORN	DIED	COMMENTS

Dates may be typed in the format of your choice but please be sure to include all four digits of the year.

Very large cemeteries may need to be divided alphabetically or by section # so that the pages will load faster.

Obituaries

Obituaries should be typed and saved as a document (.doc) or text (.txt) file.
At the top of the page please type the date of publication, the name of the newspaper that published it, the person's name. Please understand that obituaries published after 1922 are under copyright by the newspapers that published them. We must have permission from the newspaper before we can post more than 5 obituaries from one newspaper. It is your responsibility to get the permission and send a copy of it to the coordinator in charge of the county. If permission is not given then we can still publish the vital information in our indexes along with the name of the newspaper and the publication date. Information we need for the Obituary Index: Person's Name, Birth Date, Death Date, Publication Date, Name of Newspaper, City, State, Name of Funeral Home and/or Cemetery.

Photographs

Putting those great gravestone pictures online are a very big task. We ask that you do the following:

Whether you scan from prints or take digital pictures you MUST edit them to the size we use on the website. We cannot use them if they are very large, very small or contain alot of background.
So:

1. Crop the picture so that the only thing you see is the individual gravestone. Crop out all that extra sky, grass etc.

2. Resize the picture so that the widest dimension is 450px. For instance if the picture is taller than it is wide, it would be 450px tall. If it is wider than it is tall, 450px wide. Your photo editor will adjust the other dimension accordingly.

3. Set the resolution at 72

4. Save the picture as a .jpg file and name it according to the name on the gravestone. Last name and initials. For instance, John Q. Smith's gravestone photograph file would be named: smithjq.jpg - all lowercase letters, no _ or other punctuation. If there are two names on the stone, as in husband and wife John E. and Mary K. Smith, the file would be named: smithjemk.jpg

We can no longer accept photographs that do not meet these requirements, they will not be used.



Please remember that we will get your information on line as soon as we possibly can. We all have outside obligations and families.

Thank you.

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To submit your information or photographs, match the area coordinator's color to the Oklahoma county color and send it in an email.

It is important that you send the information to the Coordinator for the county the cemetery is in. For instance, Donna Dreyer is coordinator for Cimarron, Dewey, Ellis, Harper, Major, Texas and Woodward Counties (shown in pink). Do not send information to Tammie unless it is for one of her counties (shown in light purple).

It takes valuable time for us to foward emails to the proper person so we thank you for taking the time to follow these directions.

If you have questions or need help, please contact Sue Tolbert